As part of preparation for the forthcoming AGM, please find below the minutes to last years AGM.
Minutes of Meeting Held on September 21st. 2023. at 7.00pm
Oakville Trafalgar Community Center,
325 Reynolds Street Oakville
Meeting Chair:
David Bird (Interim-President),
Confirmation of Quorum and Call to Order commence meeting at 7.02pm:
1) Welcome: The Chair welcomed members and invited speakers Mayor Burton and Councillors to the meeting and gave an acknowledgement that the lands where we reside are the traditional lands of Indigenous nations.
2) Declaration of Conflict of Interest: No conflict of interest declared.
3) Approval of the Agenda: The Agenda was reviewed and the Chair requested a motion to approve the agenda.
Moved that the agenda be accepted.
Moved by Rick Snidal.
Seconded by Tony Bennett
Motion Adopted
4) Minutes of the 2022 Annual General Meeting: The Minutes of September 21st 2022 meeting were posted on the CMGRA website. The Chair requested a motion to approve these minutes.
Moved that the Minutes of the September 21st 2022 Annual General Meeting of the Chartwell Maple Grove Residents Association be approved.
Moved by Dave Mallen
Seconded by Rick Snidal
Motion Adopted
5) President’s Report: The chair presented an overview of the Board of Directors activities over the past year on various issues relevant to and affecting the neighbourhood noting particularly the many meetings related to the Midtown development, as well as the Mayor’s Community Leaders Roundtable and We Love Oakville. He also thanked participants in the Neighbourhood Cleanup day and commented also on the many changes flowing from the Provincial Government’s efforts to encourage housing construction through the passage of Bills C109 (More homes for everyone ) and C23 (More homes built faster). See attached presentation.
Moved that the President’s Report for 2022-2023 be received
Moved by Dave Mallen
Seconded by Tony Bennett
Motion Adopted
6) Financial Report: The Treasurer reported on abbreviated financial statements for the year ending March 31st 2023. including the Balance Sheet and Statement of Operations. It was noted that the Association has $10270 in cash with total disbursements at $2562 and the operating fund at $5822. See attached presentation.
Moved that the Treasurer’s Report for 2022-2023 be received.
Moved by Tony Bennett
Seconded by Dave Mallen
Motion Adopted
7) Election of the Board of Directors: The Chair thanked outgoing Director Moira Matsubuchi-Shaw for her past service as Editor in Chief responsible for many excellent newsletters on developments in our Town and other major contributions to the Board of CMGRA. He also thanked those who had volunteered and supported various CMGRA or community activities mentioning two who had inadvertently been omitted from the attached listing namely David Wang and James Corker. He then introduced two new candidates for the Board of Directors, Stacy Peereboom and Jim Goodfellow both longstanding residents of Oakville and Jim having served previously as a Director of CMGRA. The following candidates were presented standing for election to the Board of Directors for the 2023-2024term. The candidates presented are:
David Bird
Rick Snidal
Dave Mallen
Tony Bennett
Stacy Peereboom
Jim Goodfellow
Moved that the list of candidates for the Board of Directors for the 2023-2024 be approved.
Moved by Tony Bennett
Seconded by Dave Mallen
Motion Adopted
8) Adjournment: With the business of the Annual general meeting concluded the Chair requested a motion to adjourn this part of the meeting.
Moved that the 2023 Annual general meeting be adjourned.
Moved by
Seconded by
Motion Adopted
The business portion of the Agenda concluded at 7.25pm
Other Business:
The Chair then introduced the Mayor as the first of the guest speakers to be followed by Councillors Janet Haslett-Theal and Dave Gittings .
The mayor’s remarks covered and commented on –
The breakup of Halton Region and the growth of the municipalities, in particular Oakville within the Region.
Strong mayor powers
Importance of the Council Committee of the Whole on Midtown development and the expectation for a revised Oakville Plan Amendment by Dec/Jan to position the Town in hearings with the Ontario Land Tribunal.
Future population growth expected in Oakville of 100% in the next 25-30 years
Growth being through intensification rather than sprawl.
Encouraged all to come to his 17th state of the town presentation on Sept 25th.where the current important issues affecting the Town would be covered in more detail.
After the Mayor’s talk and his response to questions, Councillor Haslett-Theal suggested that the remaining time would be best served by answering questions from the audience.
Questions were raised on many different topics including;
* theTown banning gas blowers (now awaiting a staff report on feasibility)
- the issues around a 15minute (walking time) neighbourhood
- densification being preferable to developing established suburban neighbourhoods
- how to ensure services keep up with development growth
- issues arising from increased traffic around already busy intersections
- developers offering less than 1 parking space per condo/ apartment unit
- continued availability of schools like OTHS (Ministry of Education control this not Council but there is dialogue between them)
- MZO’s (Ministerial Zoning Orders) being used by the Provincial Govt. to overrule decisions at lower levels of Government like the Town Council.
- sequencing of local traffic lights (a proposal is awaiting MTO approval)
- the future of the old OTMH building which remains undeveloped
- the cost of future development in Midtown
David Bird Tony Bennett
Vice-President/Acting Chair of the Board Acting secretary